The three items that need completed include a co-sign from Jeremy Daugherty on his mother’s property, a publisher’s affidavit from Vincennes Sun-Commercial for advertisement on bid notices and a signature from Fred Morgan Roberts on a Waiver of Acquisition Rights with Full Donation.
Roberts is objecting to the wording in the waiver, and if he refuses to sign, the drainage project will have to be routed around his property.
The board hopes to have the three items cleared shortly so the contract can be awarded to the lowest bidder.
Upon Clerk-Treasurer Judi Hartsburg’s question as to the cut-off date for accepting applications for employment for the position of Street Superintendent, the board decided to accept applications through Friday, April 16 and then meet Sunday, April 18 to review applications and arrange interviews.
While discussing rent charges for the community building, Councilman Ralph Heshelman wondered if the building wasn’t rented often because no alcoholic beverages could be served.
Hartsburg said she would call the town’s insurance company and ask what type of charge would be added to the building’s insurance if alcoholic beverages were served.
Hartsburg also noted that there was a charge of $36 each month for a phone in the community building in a day and age where almost everyone has a cellular phone. The board agreed the phone should be cut off contingent on the 911 service still being available.
Also after discussing whether or not the rental of the community building should be placed in local newspapers, the item was tabled for further discussion at the May meeting.
Reporting for the park board, Gladys Pemberton said inmates from Carlisle would be in town the week of April 12 — 16 to paint gymnasium walls at the community building, as well as stripping and resealing the floors.
Pemberton also reported that Hartsburg would be ordering a new flag for the park to replace the old and shredded one. Pemberton also said that Tracy Cobb donated two basketball nets for the community building gym.
Other park news items included the announcement of a park board dinner on Sunday, April 25 from 11:30 a.m. — 2 p.m., baseball sign-ups on April 15 chaired by Eric Johnson and Amie Cross. The baseball program will include T-ball and machine pitch for all ages including high school.
Pemberton noted that the board would like to hold a dinner to raise funds to pay for ball league fees for children whose parents cannot afford the program.
Pemberton thanked everyone who participated in the Easter Egg Hunt on Saturday, April 3 and reported that some of the 176 baskets were left over and would be available until the end of this week.
During citizen’s complaints, Sally Plaso said she objected to being billed monthly for sewer service in a vacated house.
Council President Russell Walls explained that it is a law (by Ordinance) that a sewer bill has to be continued if the sewer is hooked up, even if there is no water on the property.
Hartsburg explained that there are a few properties that have tanks in the ground but are not hooked into the system and that those properties are the only ones not being charged.
“Once they hook up, they will be charged like all other properties,” explained Hartsburg.
In his report, Water Superintendent Herb Hastings said that 850,000 gallons of water were pumped in March averaging 27,000 gallons a day. He stated that 10,000 gallons were used filtering the water, and there was a 20 percent loss.
Hastings also said that during March the Automatic Water Salesman malfunctioned and the town lost approximately 20,000 gallons of water that gushed onto the ground before Cliff Pemberton, Jr. could repair it.
He also reported that a few of the lower rods on the water tower are loose and that the lab made a mistake by not getting sample reports to I.D.E.M. in 2009. However, he said reports should be in by the end of the week.
Sewage Superintendent Cliff Pemberton, Jr. said 602,000 gallons of effluent were pumped in March averaging 19,429 gallons per day.
Pemberton also reported that he started UV bulbs and will need to start e-coli tests soon. He also noted that that he would have to pull weeds from sand filters because chemicals would kill the media.
Reporting on the street department, Pemberton said he patched several holes in streets through March and April where winter weather had taken its toll.
In other business, the board:
* Voted to purchase signs from Hall Signs for $30.07 that say, “No Semis Allowed — Violators Will Be Towed.”
* Decided to have Forest Greene clean the 2001 Silverado pick up truck and place an ad in the newspaper for bids. The ad will run Sunday, April 1 and bids will be accepted until 5 p.m. Friday, April, 16. There will be a bid opening meeting April 20.
* Approved Clyde’s Pools to move Traci Cobb’s above ground swimming pool from the path of the storm water drainage project for an estimated cost of $1,458.45.
